1. Gather the information
Your full details, the customer's details, your IBAN and, if you are VAT-registered, your UID with the VAT designation. These details do not change from one invoice to the next, so set them once.
Guide
Create a Swiss invoice
A valid Swiss invoice only requires a few essential elements. Here is the process, from a blank page to sending it to the customer.
AR
Atelier RiveAtelier Rive Sàrl
Rue du Marché 12
1204 Genève
Invoice
2026-014
Due 30.04.2026
Billed to
Helvetia Studio SA
Bahnhofstrasse 4
8001 Zürich
Period
01.03 to 31.03.2026
VAT
CHE-116.281.710
| Description | Qty | CHF |
|---|---|---|
| Consulting retainer, March | 12 h | 1 860.00 |
| Kick-off workshop | 1 | 640.00 |
| Travel expenses | 3 | 180.00 |
Subtotal2 680.00
VAT 8.1 %217.10
Total CHF2 897.10
Account / Payable to
CH44 3199 9123 0008 8901 2
Atelier Rive Sàrl, 1204 Genève
Reference
21 00000 00003 13947 14300 09017
Currency
CHF
Amount
2 897.10
2. Describe the services
Each line should state the nature of the service, quantity, unit, unit price and applicable VAT rate. A description that a third party can understand is better than an internal code.
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Try the generator3. Check totals and VAT
The subtotal, VAT grouped by rate and the total in francs should be shown separately. Amounts are rounded to two decimal places per line and then per rate to avoid one-centime differences.
4. Add the payment section
The lower part of the document shows the creditor, debtor, amount and QR code. This is what enables payment without re-entering data and helps you get paid faster.
Details not to forget
- Name and full address of the issuer and customer
- Unique invoice number and issue date
- Description, quantity and price of each service
- VAT rate and amount, with the UID if you are VAT-registered
- Total in francs and payment details
Frequently asked questions
- Is a handwritten invoice valid?
- It can be if all required details are included, but the QR payment section requires a correctly generated printed or digital document.
- What should I do if there is an error on an invoice that has already been sent?
- Do not delete the invoice. Issue a new corrected invoice with a new number and tell the customer that the previous invoice has been cancelled.
- Do I have to state a due date?
- It is not a legal requirement, but without a due date the invoice is payable on receipt, which makes overdue tracking harder.
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