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Guide

Invoicing for tradespeople

On a job site, invoicing comes down to the details: hours actually worked, materials used and travel. A clear, detailed invoice with a QR code avoids disputes afterwards and gets paid faster than a handwritten statement.

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Break down labour and materials

Use one line per item: working hours with the hourly rate, materials with quantities, and travel as a flat fee or per kilometre. The customer can see what they are paying for and disputes are significantly reduced.

Keep the same descriptions from one job to the next. A catalogue of your usual services saves considerable time when entering invoice lines.

From quote to invoice

Using the same structure as the quote in the final invoice reassures the customer: the same items, the same units, and visible, justified differences. Additional work appears on separate lines and is never buried in one overall total.

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Simple payment from the job site

The QR payment section lets customers pay from their banking app by scanning the document, without re-entering the IBAN or amount. It is the most direct way to reduce payment delays.

Check before sending

  • The billed hours match the job report
  • Materials are listed with the actual quantities used
  • Additional work is shown separately
  • The due date and payment details are clearly visible

Questions fréquentes

Can I invoice a deposit before work starts?
Yes. This is common on jobs that require materials to be purchased. The deposit is then deducted from the final invoice.
What VAT rate applies to work?
The standard rate of 8.1% applies to work and materials if you are VAT-registered. Some specific services are subject to reduced rates.
How should I handle unpaid invoices?
Track due dates, follow up promptly in writing, then send a formal reminder. Automatic overdue tracking helps you act before the situation drags on.
How should I show materials and labour on a job invoice?
Separate material lines from labour-hour lines and include quantities and unit prices. The customer can immediately see where the amount comes from and compare the invoice with the quote line by line.
Do I need to issue a new invoice if the job has changed?
No. Add the additional work to the final invoice, clearly separate it from the original quote and refer to the approval obtained for each item.

Autres guides

Invoice the job the same day

Create the invoice from your phone or computer and send it straight away.

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